Data Protection & Privacy Policy

About Us

This website is operated by Inspiring Girls USA, currently operating within the legal and constitutional structures of Inspiring Girls International. Inspiring Girls International is a registered charity in England and Wales under charity number 1171779.

Inspiring Girls International is the data controller of personal data collected from you by this website and by related means. Once the US part of the organization becomes a legally registered entity, they will become joint data controllers for any information collected through this website.

All other applicable data privacy laws (Data Privacy Laws) place obligations on us in relation to the personal data that we collect and hold. This Data Protection and Privacy Policy sets out how we comply with Data Privacy Laws, including detailing the basis on which we may process your personal data and information in connection with our Programs.

Information you provide to us

We may process information, including personal data, about you that you provide to us.

This data may include information provided by you:

at the time of registering to sign up to our Campaign or when updating any of the information provided at the time of registering;
if you complete any surveys or feedback that we may invite you to participate in;
and in connection with your other communications with us.

The information you give us may include your name, age (within a range), postcode, email address, phone number, gender, ethnicity, religion, disability status, employer, affiliated organizations (e.g. professional body), job details, personal description, information relating to your participation in the Campaign and feedback on the Campaign. If you do not provide this information, you may not be able to participate in the Campaign.

As part of the registration process, you will be asked to provide your specific consent for us to process your personal data, including sensitive personal data relating to ethnicity, disability status and/or religion (if provided).

Information we may collect from you

We use Google Analytics to collect information about how people use our website. We do this to make sure it’s meeting its users’ needs and to understand how we could do it better.

Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. We do not allow Google to use or share our analytics data.

How we use information about you

We may use personal data that we hold about you in the following ways:

to administer and facilitate the Campaign;
to contact you in relation to the Campaign (including by email, SMS, post or telephone);
if you register with us, to provide you with information (including our annual review)
relating to similar services or projects that we may offer from time to time, provided that you do not “opt-out” of this use on registration or subsequently;
if you provide feedback about the website through a contact form or email address, to develop and improve the site;
if you sign up to receive email updates about the issues discussed on our sites, only to provide the service(s) you have requested;
to monitor the way in which our sites are used, and to ensure that content from our sites is presented in the most effective manner for you and your internet browser;
in connection with any agreements or other arrangements between you and us;

to notify you about changes to our organization or services; and
to personalise your experience on our sites.

If you inform us that you no longer wish to receive email or other communications from us, we will stop sending you unsolicited communications, however we may retain your details on a ‘do not contact’ list.

We will process your personal data on the basis of your consent and/or our legitimate interests (which include (i) matching volunteers with schools to ensure the success of our Campaign; (ii) enabling relevant stakeholders to engage with, evaluate, promote and help grow the Campaign; (iii) the administration, improvement and promotion of our Campaign and our website; (iv) management of relationships with our volunteers, donors and other supporters; and (v) for compliance with applicable laws, rules and regulations).

Where your processing is based on your consent, and not any other legal basis, you have the right to withdraw your consent at any time. This withdrawal will not affect the lawfulness of processing prior to the withdrawal.

We will store your personal data for the duration of your involvement with us and for a reasonable period afterwards.

Disclosure of information about you

Though we do not share any personal data with third parties (e.g. marketing companies) for commercial, marketing or unsolicited communication purposes, we do need to share certain data (outlined below) in order to maximize the Campaign’s benefits of providing inspiration and knowledge to girls in the aim that their careers and futures are the best they can be. Data will be shared purely to match volunteers with appropriate speaking, governance or similar opportunities and to enable relevant stakeholders to engage with, evaluate, promote and help grow the Campaign, its volunteer/school numbers, participation, delivery and impact.

Information about volunteers

You register with us as a volunteer for our Campaign, we may share your personal information with third parties who are also registered with us in connection with the Campaign (i.e. schools and related organisations) in order to match you with appropriate speaking or other similar opportunities. Ethnicity data will only be used for our monitoring and reporting purposes and to help us achieve diversity.

We may provide data relating to your participation in the Campaign (Volunteer Participation Data) to national and global partners of the Campaign and other selected parties who carry out work within the education sector and have an active interest in the Campaign, solely so that they can monitor participation in and the success of the Campaign.

The Volunteer Participation Data may include your country and city of residence, your age, the job details that you provided us with, the languages you speak, numbers of messages and details of any events that you have participated in through the Campaign, the number of hours you have contributed and any feedback that you have provided on the Campaign. You will not be identified by name in the Volunteer Participation Data however it may be possible for a third party to identify you as a result of the information that is disclosed (for example, job title and employer details).

Except as outlined above or as otherwise required or permitted by law, we do not disclose information about identifiable individuals to third parties without the relevant individual’s consent. However, we may provide third parties with anonymized aggregate information about our users for monitoring participation in and the success of the Campaign, or for research with the purpose of improving our service as a hub for volunteers and schools or similar institutions who wish to participate in the Campaign.

Information about schools and other education providers

If you register with us as a teacher, principal or governor on behalf of a school or other education provider for our Campaign, we may share some of your personal information (i.e. your name and the name and location of your school) with third parties who are also registered with us in connection with the Campaign (i.e. volunteers, employers and professional bodies) in order to introduce you to potential speakers or other volunteers. We will not share your personal contact details, as all contact will be initiated through our database.

We may provide employers and professional bodies involved in the Campaign with the name and location of the school, college or similar institution registered for the Campaign, so that they can identify potential partnerships under the Campaign. We may also provide them with other data relating to the institution’s participation in the Program (the Institution Participation Data) for the same purpose.

The Institution Participation Data may include your institution’s name, address and local authority and numbers of messages and details of any events that the institution has participated in through the Program, the number of hours that have been requested/used and any feedback that the institution/teacher has provided on the Campaign. The Institution Participation Data will not include any contact information relating to the individual teacher that has registered for the Campaign on behalf of the school, college or similar institution.

We may also provide the Institution Participation Data to funders of the Campaign and other selected parties who carry out work within the education sector and have an active interest in the Campaign (i.e. the institution’s local Council/Local Enterprise Partnership and relevant government departments), solely so that they can monitor participation in and the success of the Campaign.

We may provide a participating school or similar institution with the Institution Participation Data and the names of any of their staff who have registered for the Campaign.

Other disclosures

Except as outlined above or as otherwise required or permitted by law, we do not disclose information about identifiable individuals to third parties without the relevant individual’s consent. However, we may provide third parties with anonymized, aggregate information about our users and beneficiaries for monitoring participation in and the success of the Campaign, or for research with the purpose of improving our service as a hub for employers and schools or similar institutions who wish to participate in our Campaign.

Protecting information about you

All information you provide to us is stored on secure cloud-based servers provided by a third party vendor. Our third party vendor is contractually obliged to put in place protection before exporting or processing any of your personal data. Although we will do our best to protect your personal data, we cannot guarantee the security of the information transmitted to our sites. Any transmission will be at your own risk. Once we have received your information, we will use appropriate security features and procedures to try to prevent unauthorized access.

Where we have given you (or where you have chosen) a password which allows you to access certain parts of our sites, we ask you not to share this password with any other person.

Your rights

You have the right to:

Request access to personal data held about you by us and be provided information in relation to that data (including the purposes for which the data is processed, the recipients to whom that personal data have been or will be disclosed, how long it will be stored for, details of any automated decision-making and your right to lodge a complaint with the Information Commissioner’s Office);
Have inaccurate personal data amended or erased, and to have incomplete personal data completed;
Request the erasure of your personal data (the so-called ‘right to be forgotten’);
Object to or restrict the processing of your personal data (including where your personal data is processed for direct marketing purposes or on the basis of legitimate interests);
Request that your personal data be transferred to another data controller or provided in a format that will permit this transfer (the so-called ‘right to portability’);
Object to any decision that affects you being taken solely by a computer or other automated process (including profiling); and
Withdraw any consent you have granted to us in connection with the programs at any time by updating your preferences in your online account via the website or by writing to usa@inspiring-girls.com;

Appointing data processors

We may engage third parties to carry out processing of personal data on our behalf. We shall only use processors that will commit to implement appropriate technical and organizational measures in order to ensure that their processing activities meet the requirements of Data Privacy Laws and ensure the protection of your data protection rights.

Retention of your personal information

Your personal data will be destroyed or erased from our systems when it is no longer required for the relevant specified purpose that it was collected for, provided that we may retain personal data in order to comply with applicable laws, regulations and rules.

Contact us

If you have any questions or concerns regarding our use of your personal data or our Data Protection and Privacy Policy, please contact us at usa@inspiring-girls.com.

Our sites may, from time to time, contain links to and from the websites of our partners and affiliates. If you follow a link to any of these websites, please note that they may have their own data protection and privacy policies and that we do not accept any responsibility or liability for them.

Changes to our data protection and privacy policy

Any changes we may make to our data protection and privacy policy in the future will be posted on this webpage and, where appropriate, notified to you. Please check this webpage frequently to see any updates or changes to our Data Protection and Privacy Policy.

Website Use and Cookies

Like virtually all websites, we store anonymized data on visits in server log files, which contain IP addresses of machines used to access this site, and the pages requested.

We use Google Analytics to collect information about how people use this site. We do this to make sure it’s meeting its users’ needs and to understand how we could do it better.

The following cookies (small data files created on your computer) are set by Google Analytics:

Name Typical Content Expires

_utma randomly generated number 2 years

_utmb randomly generated number 30 minutes
_utmc randomly generated number when you close your browser
_utmx randomly generated number 2 years
_utmxx randomly generated number 2 years
_utmz randomly generated number and information on how the site was reached (e.g. direct or via a link, organic search or paid search) 6 months

Cookies are also used elsewhere on the site, including by the content management system we use, Processwire. These improve things by remembering settings, so you don’t have to keep re-entering them whenever you visit a new page.

Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. Indeed, you can manage and/or delete these small files as you wish.

To learn more about cookies and how to manage them, visit AboutCookies.org.